Managing Microsoft Groups

Microsoft Groups

• Microsoft Groups are used for a number of things. For example, to define a Department.
• These Groups are typically used to allow access to services, such as OneDrive.
• The Owners of a Group are able to manage the Membership of these Groups.

NOTE: If your Department has lost control over the Group (eg both Owners left the College at the same time without transferring control of the Group to a successor), please open a ticket to request that a new Owner be designated.

Members and Owners

• Members of a Group are those who are actually granted access to the respective service. They cannot manage the Group.
• Owners of a Group can manage Members and other Owners. They have no other access rights. They are not inherently a Member.
• If an Owner requires access to the target service, they should be both an Owner and a Member.

Managing Membership

1. Navigate to https://myaccount.microsoft.com
2. On the left, click My Groups
   • Direct link https://myaccount.microsoft.com/groups
3. On the left, click Groups I Own
   • Direct link https://myaccount.microsoft.com/groups/groups-i-own
4. Select the Group you want to manage
5. Click either the "Members" or "Owners" Tab
   • It is recommended to quickly review both lists while you're here to ensure that access rights are kept up to date.
   • It is also recommended that at least 2 Owners are assigned from the responsible area for continuity of operations.