Managing Microsoft 365 Groups

Microsoft Groups

Microsoft Groups are used to allow access to services, such as your department shared OneDrive.

The Owners of each Group (typically the Department Supervisor) have access to edit the Membership of these Groups.

NOTE: If your Department has lost control over the Group (eg all Owners left the College at the same time without transferring control of the Group to a successor), please open a ticket to request that a new Owner be designated.

Members and Owners

• Members of a Group are those who are actually granted access to the respective service (Ex: onedrive share). They cannot manage the Group (add or remove users).
• Owners of a Group can only manage the Group (add/remove members and owners). They are not inherently a Member. They have no other access rights to the respective service Ex: onedrive share). 

IMPORTANT NOTE: If an Owner requires access to the respective service (Ex: onedrive share), then they should be BOTH an Owner and a Member.

Managing Membership

1. Navigate to https://myaccount.microsoft.com
2. On the left, click My Groups (https://myaccount.microsoft.com/groups)
3. On the left, click Groups I Own (https://myaccount.microsoft.com/groups/groups-i-own)
4. Select the Group you want to manage
5. Click either the "Members" or "Owners" Tab (unsure which to use? see "Members and Owners" above)
   • It is recommended to review both lists while you're here ensuring that access rights are kept up to date.
   • It is also recommended that at least 2 Owners are assigned from the responsible area for continuity of operations.