Managing Microsoft Groups

Microsoft Groups

Microsoft Groups are used to allow access to services, such as your department shared OneDrive.

The Owners of each Group (typically the Department Supervisor) have access to edit the Membership of these Groups.

NOTE: If your Department has lost control over the Group (eg all Owners left the College at the same time without transferring control of the Group to a successor), please open a ticket to request that a new Owner be designated.

Members and Owners

  • Members of a Group are those who are actually granted access to the respective service. They cannot manage the Group.
  • Owners of a Group can manage Members and other Owners. They have no other access rights. They are not inherently a Member.
  • If an Owner requires access to the target service, they should be both an Owner and a Member.

Managing Membership

  1. Navigate to https://myaccount.microsoft.com
  2. On the left, click My Groups (https://myaccount.microsoft.com/groups)
  3. On the left, click Groups I Own (https://myaccount.microsoft.com/groups/groups-i-own)
  4. Select the Group you want to manage
  5. Click either the "Members" or "Owners" Tab
    • It is recommended to quickly review both lists while you're here to ensure that access rights are kept up to date.
    • It is also recommended that at least 2 Owners are assigned from the responsible area for continuity of operations.
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